Find the relevant material.
Define sources, people, dates and review questions. Recorded collection scope and processing status help the team understand what is available and what still needs attention.
Simply Discover / Compliance teams
Regulation
& compliance.
Show the evidence.
Explain the decisions.
When an enquiry arrives, the answer needs more than a collection of files. Bring the scope, supporting records and review decisions together, so your team can explain both the response and the work behind it.
Follow an enquiryAn enquiry, explainedHuman review
01 / The requestHow was this concern handled?
02 / In scopeSource recordsMessages. Files. Dates.
03 / AssessedReview decisionsContext. Rationale.
04 / The responseEvidence & review history
Selected records, recorded decisions
and the basis for the explanation.
An illustrative workflow, with people making the decisions.
- 01A defined scope
The question, sources and review boundary.
- 02A considered assessment
Context, supporting passages and judgement.
- 03A documented response
Selected material and a record of the work.
01 / Start with the question
An answer is stronger
when the work is visible.
An audit query, a privacy request or an internal escalation can reach across teams, systems and months of correspondence.
Simply Discover gives compliance, privacy, legal and audit teams a connected way to collect authorised evidence, review it in context and prepare an appropriate response.
Use eDiscovery for a scoped investigation, DSAR for a subject access request and Spot for ongoing communications supervision. Each workflow keeps the relevant review controls and records close to the work.
Read it in context.
Examine the surrounding exchange, attachments and supporting passages. Check classifications against the underlying material before drawing a conclusion.
Keep the assessment with it.
Record notes, decisions and reviewer attribution. Give a colleague taking over the matter a basis for understanding the work without reconstructing it from scratch.
02 / A practical example
The request asks what happened.
The response explains the work.
A compliance team is asked to account for an escalation. The task is to find the relevant records, assess the follow-up and make the basis of the response clear.
Evidence request / Escalation reviewFictional example
The enquiry
“Please provide the communications relevant to this escalation, explain the review undertaken and identify the follow-up.”
The request defines a question to investigate. It is not, by itself, a finding that a rule has been breached.
What the team needs to establish
- 01Which people, dates and sources fall within the enquiry?
- 02What do the records show, and what remains unresolved?
- 03Which material and review records should support the response?
- Scope
Make the boundary explicit.
Develop the case brief, select the available sources and record the collection. Identify missing material early rather than treating an incomplete set as the whole picture.
- Review
Examine the decisions.
Follow the chronology, check supporting passages and document the assessment. Review confidentiality, privilege and redaction where they apply.
- Respond
Choose the right output.
Prepare a findings report, a reviewed-items pack or a formal production as appropriate. Check the result and its supporting record before sharing it.
03 / Different obligations. Connected evidence.
Fit the review to the question.
Keep the evidence traceable.
The applicable obligations differ by organisation and matter. These are evidence-review use cases, not a claim that software implements every requirement of a regulation.
Privacy requests and enquiries
Respond to the person.
Account for the process.
Use a DSAR case to scope the subject and request, review personal information and prepare the response. Keep disclosure and withholding decisions connected to the records.
See the DSAR workflow- Track request status, due dates, reviewers and review progress.
- Inspect AI-assisted findings or use manual review, with supporting source context.
- Apply redactions and check response readiness before officer-controlled pack generation.
- Retain the case audit report and officer-only redaction register separately from the subject’s response.
Communications oversight
Follow the concern.
Document the assessment.
Supervise configured communications using Spot policies, then investigate a defined question in eDiscovery where needed. Keep the policy result, contextual evidence and human judgement distinct.
For financial services teams- Surface potential concerns using policy rules and natural-language analysis.
- Review messages with the rationale and evidence behind the result.
- Record supervisory outcomes and reporting for the configured review.
- Support communications investigations without presenting them as trade-execution surveillance or an automated finding of misconduct.
Sensitive information review
Understand the context.
Control what is shared.
Review authorised communications and supporting documents around a privacy or information-handling question. Establish access and source scope before sensitive material is collected.
Our approach to redaction- Examine relevant passages alongside the surrounding correspondence.
- Apply the appropriate review, disclosure and redaction decisions.
- Restrict sensitive work through configured role and case permissions.
- Assess the deployment, agreements and procedures with your team; this is not a clinical-record system or a HIPAA certification.
Incident-related enquiries
Reconstruct the exchange.
Support the follow-up.
Investigate the communications and documents relevant to a security event or control question. Connect people, chronology and recorded actions within the available evidence.
Collection, review and production records- Scope the relevant custodians, dates and supported sources.
- Trace escalation, response and follow-up through the collected material.
- Keep source references, reviewer notes and evidence outputs for the investigation.
- Work alongside security tooling; evidence review does not replace a SIEM, vulnerability management or a control-certification programme.
04 / Before the enquiry
Make ongoing
supervision visible.
Spot brings policy-driven review to configured email and collaboration sources. A potential issue arrives with material to examine, not just a label.
Explore Spot communications supervisionSet the review criteria.
Combine keywords, exclusions and natural-language rules around your organisation’s policies. Define the sources and supervision scope deliberately.
Inspect the potential concern.
Read the message, contextual rationale and supporting evidence. Reviewers classify outcomes rather than treating every policy result as a confirmed breach.
Retain the oversight record.
Review outcomes and trends by policy, mailbox or reviewer. Export supervisory reporting and use a scoped investigation when a question needs deeper examination.
05 / Explain the work behind the answer
What was collected.
How it was reviewed.
What was shared.
A response is easier to examine when its scope and decisions can be traced. The available records depend on the workflow used.
A boundary you can refer to.
eDiscovery collection snapshots record source membership, counts and integrity hashes. Collection proof packs preserve the manifest and associated collection records.
A basis for the assessment.
Governed eDiscovery review connects a versioned strategy, evidence population, validation and sign-off. Spot and DSAR retain the supervisory or case records relevant to their workflows.
An output with a history.
Prepare findings, reviewed material or a formal production for the purpose. Manifests and production events record the associated work; confidentiality and redaction still need review.
The right record for the task.
A DSAR audit report, a supervisory report and a Bates production serve different purposes. Choose the workflow and output that match the request.
Professional judgement stays central.
Evidence records support an explanation of the work. They do not establish that every organisational control is effective or replace your compliance programme.
The conclusion matters.
So does how you reached it.
06 / Customer control
Sensitive work.
Your environment.
Bring the evidence workflow to the environment your organisation controls.
Simply Discover supports customer-hosted deployment in Microsoft Azure, AWS or on premises. Agree residency, source connections, access and operational requirements with your IT and compliance teams.
Feature, role, case and applicable imported-data permissions govern sensitive actions and evidence. Enable the modules and sources needed for the task, with an agreed boundary around the material being reviewed.
- Microsoft Azure
- AWS
- On premises
Platform sources include
- Microsoft 365
- Gmail & Mimecast
- Teams & Slack
- SharePoint & OneDrive
- Supported files & evidence packages
Availability depends on the workflow, connector or import configuration, permissions and selected scope.
07 / Before you begin
Questions from
compliance teams.
What does Simply Discover do for regulatory compliance teams?
Simply Discover connects evidence collection, investigation, review and reporting for compliance teams. Define the scope of an enquiry, examine communications and documents, record the review decisions and prepare the appropriate output. DSAR supports privacy requests; Spot supports policy-driven communications supervision; eDiscovery supports scoped investigations and production.
How is this different from the Spot product?
This page describes the wider evidence workflow for compliance teams. Spot is the communications supervision capability: it applies configured policies to email and collaboration data, surfaces potential concerns and records reviewer outcomes. eDiscovery and DSAR provide separate workflows for investigations, evidence production and privacy responses.
Does the software guarantee GDPR, FINRA or HIPAA compliance?
No. Simply Discover supports evidence collection, review and reporting. Your organisation and advisers define the applicable obligations, controls, retention requirements, disclosure decisions and deadlines. The platform is not a regulatory certification or a guarantee that an audit or submission will be accepted.
Which information can a team review?
Platform sources include Microsoft 365, Gmail, Mimecast, Teams, Slack, SharePoint, OneDrive, supported email files and supported external evidence packages. The available material depends on the selected workflow, connector or import configuration, permissions and agreed scope. This is not automatic access to every system or a connector to every clinical, financial or security platform.
Does AI decide whether an organisation is compliant?
No. AI assistance can surface classifications, rationale and supporting passages for review. People assess the evidence and record their decisions. Manual review is also supported. A flagged communication is a review prompt, not proof of misconduct or a determination of regulatory compliance.
How can we check the response before sharing it?
Choose the output workflow for the task. DSAR has response-readiness checks and officer-controlled pack generation. eDiscovery has reviewed-items packs and a separate formal Bates production workflow with finalisation checks. Review source material, confidentiality, privilege and redactions before sharing the resulting output.
What records can support an audit or handover?
Depending on the workflow, records include collection snapshots and proof packs, versioned review strategies, reviewer decisions, validation and sign-off records, supervisory reports, DSAR case audit reports and production manifests. These explain the work undertaken; they do not establish that every organisational control has been effective.
Where does Simply Discover run?
Simply Discover supports customer-hosted deployment in Azure, AWS or on premises. Agree source connections, residency, permissions and enabled workflows for your environment. Feature, role, case and applicable imported-data permissions govern sensitive actions and evidence.
Simply Discover / Regulation & compliance
Bring the question.
Keep the evidence close.
Start with the enquiries your team handles, the sources they reach and the decisions that take the most work.